Email Template to Contact Graduate School Professors
By HSB
Previously I had posted an article about Writing Email to Professor, many students had asked for an email template. Here’s one email template you can use to contact professor to express your interest to his research and maybe that will lead graduate school admission with scholarship.
Email to Professor Template
Dear Professor or Dear Dr.Last Name,
My name is /First Name/ and I am a current student at /University or College Name/ . As part of my Undergraduate project work with Professor Dr.XYZ implementing x y and z methods using technologies, ….
I am contacting you because I’m applying to programs in Major this . My research interests are in A, B, and C…
From your web page I saw that that you have done research on project x and y. Because of our similar interests, your lab is one of the ones I am intrigued by at Graduate University. If you will be accepting any students into your lab for the 2007-2008 year? I’d be interested in hearing more about your particular lab and getting in touch with some of your current students.
If not, can you recommend other professors with similar interests who will be accepting students? If you are accepting new students, Please feel free to direct me towards your most recent research (manuscripts, etc) as well.
Thank you for your time, and I look forward to hearing back from you soon.
Best Wishes,
You.
Image Credit : Tanakawho
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most profs will just ask you to submit your application.
Yes, this seems to be a very important question! What should ideally be the subject of the e-mail?
what should be the subject of this e-mail, ideally?
Thanks this is indeed useful.
Hey,
Thank you so much! that of course, I did and got favorable responses. I am a graduate student in India doing masters in Clinical Psychology. I plan to apply for the Fall 09 for masters in Psychology (clinical or counseling). Like i mentioned earlier, I have written to a couple of professors (only those with whose research interests matched with mine) and did receive encouraging responses. Now, I want to take it further and I am a little confused. My GRE scores aren’t great (860 total) so, I am very reluctant to tell them my GRE scores and then further the conversations along the path of needed financial aid. However, I have work experience in the field of mental health for almost a year (clinical and non clinical setting). I have one research paper presented in a national conference and in preparation to go in for a publication (either in a national or an international journal). My under graduation scores are good too (72% aggregate and 81% only in psychology). I am also getting them evaluated by WES.
So please let me know, if i stand a good chance in the following universities and also advise on how you think I should take it forward from here:
CSU, Fresno
CSU, Fullerton
University of West Georgia (most preferred)
Barry University
UT, Tyler
Chicago School of Professional Psychology
MTSU
Western Kentucky
Augusta University
I apologize for this really long email, but, I really am in a fix and need some direction. Please feel free to ask me any other information you think is required. At this point, let me tell you, like any other Indian student, there isn’t anything much I can really do without an aid or a TA/RA. Please help…
@ami: Short One. Even for prospective student, professors will not care much to reply or respond. Make sure you spend sometime reading their research area before sending email to them. Plain email saying about you and your profile => your email going to trash. Good Luck.
This is certainly a good template. I remember reading other articles too about why a long mail shouldn’t be written. But, I was wondering, like mentioned in many of your articles, they receive innumerable amount of mails like these. So, does it help by introducing ourselves a little detailedly… with experience, why the course and what in the course is so interesting. Please comment. In fact, I have been speculating about writing to professors and I clearly am in a dilemma as to how long or short the mail should ideally be! I don’t even plan to tell them that I am applying, I am only trying to be that inquisitive, prospective student and mailing only those professors with whom I share similar research interests. Kindly advise. If needed, I will post a mail that I wrote to professors of 2 different universities……. one long and one short! this explains my dilemma…..