Ashwin asks :
I have submitted online application and paid the graduate school application fee using credit card. All the required documents to be sent to the University in US. I have few questions
- Is if ok to put all the documents in the cover and send the package?
- Universities have asked not to use express mail service for PO Box address. I plant o send using BlueDart. What to do?
College Application Package
This aspect of Graduate School application process is usually overlooked. Most of you would just insert all the documents into the cover and post ( or courier) the documents to the University. You have to show your organization skills on every aspect of your application.
- How does one present a graduate application in a professional way?
- What goes into a graduate schools application packet?
Organizing Application Materials
- Arrange the application materials in order.
- Create a Index page ( or cover letter) that lists all the documents enclosed.
- Application Index page should be the first document.
- Sort all the documents to in the same order as listed in the Index Page
- Use good quality paper to print the documents ( Resume, SOP, …..)
- If any documents in over 1 page, don’t print back to back. If SOP is 2 pages, then print each page in separate papers
- Don’t staple the pages, instead use paper clip.
- Include the online application submission confirmation page.
- Include online application fee payment receipt ( if paid online)
- Don’t send a photo with graduate school application
- Include copy of GRE and TOEFL score reports
- Include your name ( or student id assigned after submitting online application) in all the documents.
- SOP, Resume, Certificates, Other documents – Name/ID in every page
- Transcripts, LOR – Write Name/ID in Pencil on top of each official transcript
How to Mail the Package
Packages can can send by two different ways
- Postal Service ( like Indian Postal Service, Unites States Postal Service, ….)
- Express Courier Service ( FedEx, DHL, Blue Dart, DTDC, UPS, …)
Universities will provide you with 2 address to send the documents.
- Regular physical address
- PO Box address
If you are send application through Courier services, you HAVE to mail the application packet to Regular physical address. Courier service will NOT deliver the packets to PO Box address.
If physical address is NOT to listed in college website and you plan to send the application through courier service, find the address from th graduate school ( call or email) and courier the package to the specified address.
Over To You
What do you think about the tips? Do you have additional tips that you like to add to this discussion? Leave a comment below.
Image Credit – http://www.flickr.com/photos/lwr/
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{ 15 comments… read them below or add one }
i want to information about total payment required to do M.S. IN PHARMACEUTICS. & GIVE ME SOME COLLEGES name to run M.S. in pharmaceutcs.
i want to information about H1B VISA
& also a future of M.S. in PHARMACEUTICS. IN USA & How many score is required in GRE & TOEFEL Exam.
hello sir
i have one problem. i am stay in india i am doing B.pharm. i want to complete my master degree in usa. my uncle in usa & he have a green card. so tell him to sent me a sponcer letter but i don’t know benefit of these letter so tell me pls………
I’m cleared with my doubts frnds……thank you soo much
How do i attach an index page or a cover page to my admission documents as they are all in seperate envelopes and are sealed?
You are going to put all the sealed documents in single cover and mail that cover right? Add an index page to that envelop. It’s obvious that one cannot add index page to each cover that contains Transcripts, LOR.
does it mean i am going to number each envelope and put each document no. on the index page because i am still uncertain on how to index my documents. Please advise on this
Yes, you can do that too. USe pencil to number each document. For example you will have 3 LORS. Number them as LOR1, LOR2 and LOR3. In Index Page, say
Got it?
Hey,
Can anyone tell me how much time does it take for the package to reach the university via postal service and via express courier service.
Thank You
I want to know if I have to wait for my TOEFL and GRE score and then apply online, or I can apply online now and then after reciving my scores, mail my documents?
Will there be any problem if there is a gap between aplying online and mailing documents?
i think the materials asked should only be present in an application package. I don’t think one can send a copy of gre and toefl unless asked. Also, i doubt if the online confirmation form can be sent.
What medium we should actually choose to put these documents in? an envelope is fine or shall v buy some files where we can arrange all the listed documents properly? In an envelope documents will get folded up badly and in files transcript and letter of recommendation envelope would look odd. So kindly suggest the proper way of putting the application material in an professional way. Thanx in advance, Please post soon.
Niharika,
Put the documents in a huge envelope (Ask for a BIG Bubble-wrap envelope at a famous Stationary or for an envelope which has cloth/fabric stuck to its insides).
Thank You so much!!!
Hi,
Thanks a lot for these tips. It was one of the most helpful articles ever